Accessible Microsoft Office Documents

Offered by the Disability Access Services of the Department of Rehabilitation

Class Description:

This class teaches seven basic principles to create accessible content in Microsoft Word, Excel, Outlook, and PowerPoint. This class will cover the basic steps in the creation of accessible documents and simple forms in Microsoft Office. This class includes the basic accessibility features built into Microsoft Office 2016. Some pros and cons of each format will be discussed. Utilizing the principles learned in this class will help ensure that electronic content is accessible to employees, reviewers, stakeholders, and customers with disabilities and usable by persons who utilize assistive technologies. This class is a mixture of lecture and hands-on training with a laptop.

Complementary Training:

Staff who create, modify, and distribute organizational forms in Adobe PDF format, may register concurrently for "Accessible PDF Documents 2.0".


As a result of attending this class, participants will be able to:

  • Understand the seven basic principles required to create accessible documents and simple forms

  • Recognize assistive technology as a means to navigate electronic documents

  • Create documents that are accessible to employees, stakeholders, and customers with disabilities

  • Use the basic features in Microsoft Word, Excel, PowerPoint, and Outlook to generate accessible documents and simple forms

  • Utilize online resources for ensuring electronic documents are accessible at any stage in the development of the document

  • Test accessibility of MS Office documents and simple forms

Intended Audience:

This class is not intended for new Microsoft Office users. This class is recommended for anyone that creates, reviews or distributes electronic content. The information taught in this class is specific to the accessibility features within the software.

Scheduled Times:

8:30 AM to 3:30 PM

Cost Per Person:

$135.00 check payable to "Department of Rehabilitation"


Department of Rehabilitation
721 Capitol Mall
Sacramento, CA 95814

Available Dates:

  • January 15, 2019, 8:30AM 3:30PM

  • February 12, 2019, 8:30AM 3:30PM

  • March 19, 2019, 8:30AM 3:30PM

To Register:

Email the following information to

  • Name:

  • Department:

  • Title:

  • Email:

  • Phone:

  • Date* you wish to attend:

  • Reasonable Accommodation** request:

* Space is limited in each class, please provide a first and second choice in case your first choice of date to attend the class is already full. Make sure you Register Early.

** In order to ensure we can meet your Reasonable Accommodation request, please submit this information to us at least two weeks in advance of your first choice of date you wish to attend.

An invoice, with payment instructions, will be provided upon confirmation of registration.

For registration questions contact or call the DAS main line at 916-558-5755 or

Bring This Class to Your Facility:

We offer the option of bringing this training to your facility utilizing your department's on-site computer lab for up to 20 attendees. If this seems like a better option for your department, contact Vienalyn Tankiamco at 916-558-5760 or via email at Vienalyn.Tankiamco(at) for additional information.




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For additional information about DAS services or questions about the Americans with Disabilities Act and other disability related laws, send your questions to Disability Access Services at