Creating Accessible Forms

Offered by the Disability Access Services of the Department of Rehabilitation

Class Description:

This class will cover the basic steps in the creation of accessible forms in Microsoft Word, Excel, and Adobe PDF. Some pros and cons of each format will be discussed. Content creators will learn how to fix common errors from the accessibility report in Adobe PDF. We will highlight the importance of using assistive technologies and human testing in accessibility checks. All too often form authors rely solely on software tools to check for accessibility resulting in forms that have significant problems with both accessibility and usability for persons who utilize assistive technologies.


Principles of Accessible Documents is a prerequisite for the accessible forms training.


As a result of attending this class, participants will be able to:

  • Create accessible electronic forms using Microsoft Word 2010, Excel 2010, and Adobe Acrobat X Pro

  • Identify and repair accessibility errors in Adobe PDF

  • Understand how assistive technologies navigate forms

Intended Audience

This class is recommended for anyone who is responsible for creating forms. This class is not intended for new Microsoft Office and Adobe Acrobat Pro users. The information taught in this class is specific to the accessibility features within the software.

Scheduled Times

8:30 AM to 12:30 PM

Cost Per Person:

$100.00 check payable to Department of Rehabilitation


Department of Rehabilitation
721 Capitol Mall
Sacramento, CA 95814

Available Dates:


To Register:

Submit Certificate of Completion for the "Principles of Creating Accessible Documents" class with your registration.

Email the following information to

  • Name:

  • Department:

  • Title:

  • Email:

  • Phone:

  • Date* you wish to attend:

  • Reasonable Accommodation** request:

* Space is limited in each class, please provide a first and second choice in case your first choice of date to attend the class is already full. Make sure you Register Early.

** In order to ensure we can meet your Reasonable Accommodation request, please submit this information to us at least two weeks in advance of your first choice of date you wish to attend.

An invoice, with payment instructions, will be provided upon confirmation of registration.

For registration questions contact Kymerica Magee at 916-558-5755 or

Bring This Class to Your Facility:

We offer the option of bringing this training to your facility utilizing your department's on-site computer lab for up to 20 attendees. If this seems like a better option for your department, contact Vienalyn Tankiamco at 916-558-5760 or via email at Vienalyn.Tankiamco(at) for additional information.




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For additional information about DAS services or questions about the Americans with Disabilities Act and other disability related laws, send your questions to Disability Access Services at