Offered by the Disability Access Services of the Department of Rehabilitation

Training Description

Do you want to ensure your documents are accessible? This training teaches seven basic principles to create accessible content in Microsoft Word, Excel, Outlook, and PowerPoint. This training includes the basic accessibility features built into Microsoft Office.

This training is a mixture of lecture and interactive training in an online platform, provided in two-hour increments over three consecutive days.

Prerequisite Training

This training is a pre-requisite to Accessible PDF Documents 2.1. Staff who create, modify, and distribute organizational documents in Adobe PDF format, may register concurrently for Accessible PDF Documents 2.1.


As a result of attending this class, participants will be able to:

  • Understand the seven basic principles required to create accessible documents
  • Recognize assistive technology as a means to navigate electronic documents
  • Create accessible documents for employees, stakeholders, and customers with disabilities
  • Use the basic features in Microsoft Word, Excel, PowerPoint, and Outlook to generate accessible documents
  • Utilize online resources for ensuring electronic documents are accessible at any stage in the development of the document
  • Test accessibility of MS Office documents

Intended Audience

Individuals enrolled in this training should have a basic understanding of operating a Windows System. This training will not teach you how to use Microsoft Office. It is focused on the accessibility features within the software. This training is recommended for anyone responsible for creating and remediating Microsoft Office content.

Software Requirements

The following software is required for this training:

Scheduled Times:

2 hour sessions for 3 days per week.

Registration requires attendance consecutively.

Cost Per Person


Prefer in-person trainings? Please contact Disability Access Services at for information and cost.



Zoom is a communications platform for video, voice, content sharing, and chat that runs across mobile devices, desktops, telephones, and room systems.

Zoom Help for first time users:

Available Dates


Registration for all DAS trainings is first come, first served basis.

For registration, please have your supervisor complete this registration form with automatic submission.

Please submit one registration per student, per class.

If the class is held over multiple days, you only need to register for the first day in the series.

If you would like additional information or have questions, please email or call (916) 558-5755.


Invoices will be sent the day after attendance of the training with payment instructions. Per State Administrative Manual Chapter 9, payment is due within 45 days of receipt. Should you choose to pay in advance or have registration questions, contact or call the DAS main line at 916-558-5755.

Bring this class to your facility

We offer the option of providing this training to your employees for up to 30 attendees. Contact Disability Access Services Training at 916-558-5755 or via email at for additional information.

Contact DAS

For additional information about DAS services or questions about the Americans with Disabilities Act and other disability related laws, send your questions to Disability Access Services at